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Additional information: Microsoft Bookings allows us to ask additional questions when a student is scheduling an appointment.Allows multiple services: We have many appointment types in our office (new students, probation, graduation reviews, etc) and Microsoft Bookings allows us to distinguish between those appointments and assign specific team members to those appointments/services.Syncs to Outlook: When a student schedules an appointment with an advisor in Microsoft Bookings it will appear on that staff member’s Outlook calendar.This is how the AAC has been conducting all appointments since working remote. Appointment mode: Administrators/staff are able to offer virtual appointments by selecting the Microsoft Teams option in the service settings.It is also very easy to block time off for meetings or vacation time. Can control availability: Administrators/staff are able to control when they are available for appointments and how many days out students are allowed to schedule.Allows students to schedule themselves: Students select the time, day, and advisor that they would like to meet with.Once familiar, with the site it became very easy to use. We have 10 academic advisor calendars that are managed by a select few (1-3 staff members) on Microsoft Bookings. “The Academic Advising Center (AAC) has used Microsoft Bookings since going fully remote in March. automatic notification of booking changes.Bookings is integrated with Outlook calendar, MS Teams, and Office 365 email to send booking invitations and reminders.įaculty and staff can establish specific hours of availability including: Additionally, Bookings can be used on a department basis depending on what services are being offered. Staff can use Bookings to provide their availability to both internal and external colleagues and allow them to schedule a time for a meeting or event. Faculty can use Bookings to provide their availability for office hours and allow students to book appointments. When you're done setting up your meeting, click Send.Microsoft Bookings is an online scheduling tool and is part of the Microsoft Office 365 family of products. When you add a recurrence pattern to a meeting request, the Meeting menu changes to Recurring Meeting. If you want to make the meeting recur, on the Meeting menu, in the Options group, click Recurrence, select the recurrence pattern, and then click OK. You can also manually select a time on the free/busy grid. To select any one of the suggested times, click the time suggestion in the Suggested Times pane. The best meeting time appears at the top of the pane. The Suggested Times pane locates the best time for your meeting, which is defined as the time when most attendees are available. Select an available room to add the room to the Scheduling Assistant and to the meeting as a recipient. These lists are set up by your Microsoft Exchange or Microsoft 365 administrator. Use the Show a room list drop-down to pick a list of rooms. In a new meeting, select the Scheduling Assistant button on the ribbon. You can see what times your attendees have conflicts. To select an optimal time for all of your attendees, use the Room Finder in the right column. Select an available time for all of your attendees. Times that your attendees have a tentative appointment are shown in a light blue hashed block, and times outside of your attendees' working hours are shown in light gray. Times that your attendees are busy are shown in dark blue. If you want to add more attendees, you can type their name in any blank row in the Scheduling Assistant. You'll see a row for every recipient you entered in the To box. Select Scheduling Assistant from the Ribbon. In the Subject box, enter a description of the meeting or event. From the Inbox, select New Items > Meeting or in the Calendar, select New Meeting. You also can use the keyboard shortcut Ctrl+Shift+Q to create a new meeting request.